Crafting Event Introductions with AI

Yet another Prompt of the Day

Crafting Event Introductions with AI_1

The Ask

Can you put together the introduction for tomorrow’s speaker?

The Challenge

If you're lucky enough to know all the details about the speaker, event, and audience, this task should be straightforward. However, you'll likely need to conduct some research to do it properly, despite your already overwhelming workload. Nevertheless, speakers require introductions, and you're the one who needs to handle it.

Old Way vs New Way

Old Way: Marketing or event staff scramble to put together a short bio or introduction the night before an event. Often, it’s copy-pasted from LinkedIn, too generic, or leaves out the personal connection that makes an introduction memorable.

New Way: With AI, you can instantly generate a tailored introduction that balances professionalism, personality, and relevance to the event’s theme. By feeding in just a few key details, the AI drafts a polished intro that feels both authentic and engaging.

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The Reusable Prompt

To make this process work consistently, the AI needs good inputs. Provide enough information about the presenter and event for the AI to work with—either by attaching files, linking resources, or pasting details directly into the chat. For example, you might include a resume, a link to an internal profile, or previous articles and publications. The AI should also be instructed to ask for clarification or more details if anything is unclear.

Reusable Prompt Template: “You are a marketing coordinator responsible for introducing the presenter at [event]. You are provided with the following resources: [resume file], [link to home page], [link to writings/publications]. Write a short, engaging introduction for [presenter’s name], who is presenting on [topic]. Highlight relevant background details, organizational role, and unique contributions. If anything is unclear or additional details are needed, ask follow-up questions before drafting. Keep it professional but approachable, around 3–4 sentences.”

By filling in these placeholders with real resources, you give the AI the context it needs to create introductions that are accurate and meaningful.

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The Prompt (For This Event): “You are a marketing coordinator responsible for introducing the presenter at tomorrow’s event. You are provided with:

  • A PDF of the presenter’s resume
  • A link to the presenter’s Engage home page
  • A link to the presenter’s Engage writings

Write a short, engaging introduction for Mike, who is presenting on AI in Marketing. Highlight his background in risk engineering, his leadership in AI adoption at Zurich Resilience Solutions, and his passion for teaching others how to use AI safely and effectively. If you are unsure about anything or need more details, ask before drafting. Keep it professional but approachable, around 3–4 sentences.”

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Example Output (Tomorrow’s Presentation Intro)

First Draft: “Today’s speaker, Mike brings a unique perspective at the intersection of risk engineering and AI. At Zurich Resilience Solutions, he has been at the forefront of helping organizations not only reduce risk but also explore how AI can transform the way we work. Mike is known for making complex topics accessible, with a focus on teaching teams how to use AI tools safely, responsibly, and creatively. Please join me in welcoming Mike to guide us through the evolving landscape of AI in Marketing.”

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The Human Role

Humans provide the essence—what to highlight, the tone to strike, and any nuances about the audience. AI takes care of the drafting, giving you a solid starting point that can be used as-is or refined further. The combination ensures that the introduction feels professional, personal, and relevant.

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The Next Step (Revision)

After reviewing the first version, I realized that something was missing. The intro captured expertise, but it didn’t reflect the way Mike has contributed to building shared knowledge inside the organization. So, I gave the AI a follow-up prompt:

Follow-up Prompt: “Revise the introduction to also emphasize that Mike has been one of many voices at the forefront, and highlight his prolific publishing of AI articles on the company intranet.”

Produces:

Revised Output: “Today’s speaker, Mike, brings a unique perspective at the intersection of risk engineering and AI. At Zurich Resilience Solutions, he has been part of a broader effort to help organizations reduce risk and explore how AI can transform the way we work. Mike has been especially prolific in publishing AI insights to our intranet, helping colleagues across the organization build confidence and capability with these new tools. Please join me in welcoming Mike to guide us through the evolving landscape of AI in Marketing.”

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The Next Step (Polishing)

Once the revision was complete, I asked the AI for a final review to tighten the language and smooth the transitions. This shows how small adjustments can elevate the professionalism of the final draft.

Polishing Prompt: “Review the revised introduction and polish it further. Tighten the flow, ensure smooth transitions, and make it sound natural when read aloud to a live audience.”

Polished Output: “Today’s speaker, Mike Besso, brings a unique perspective at the intersection of risk engineering and AI. At Zurich Resilience Solutions, he has been part of a broad effort to help organizations reduce risk while exploring how AI can reshape the way we work. Beyond his role, Mike has been prolific in sharing AI insights across our intranet, helping colleagues build both confidence and capability with these new tools. Please join me in welcoming Mike as he guides us through the evolving landscape of AI in Marketing.”

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What’s Next

How GenAI Can Continue to Help with Event Planning & Preparation

  • Draft multiple versions of speaker introductions (short, formal, playful) to match the tone of the event.
  • Write moderator or panelist introductions with consistency in tone and quality.
  • Generate draft agendas, including session titles and short blurbs.
  • Create promotional blurbs for internal announcements, newsletters, or LinkedIn posts.
  • Suggest audience engagement questions to warm up the room before or after a talk.

Next Steps to Automate and Grow

  • Build an intake form for speakers to submit bios and key details, then have AI auto-generate intros.
  • Create a library of reusable prompt templates for different types of events (town halls, conferences, webinars).
  • Automate workflows where AI drafts not only introductions but also thank-you notes and event recaps.
  • Scale the process by integrating AI output into event management platforms.
  • Continuously refine prompts based on feedback from event staff and audience response.